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Panopto

What is Panopto?

Panopto is a video management, lecture recording, and livecasting software service. It comprises two key parts: 

  1. An audio and video hosting platform (similar to YouTube);
  2. Recording/livecasting applications.

What should I use Panopto for?

  • Recording lectures for later use by students.
  • Live broadcast of lectures (to students or external to university).
  • Upload and management of video/audio resources for use in teaching and learning.
  • Submission of video/audio assessments.

PLEASE NOTE: In line with USW DEAL guidance and to be accessibility compliant you must upload all recordings, including those made in Blackboard Collaborate or Teams, to the Panopto folder for your module or course. This will ensure your recordings are auto-captioned and available to students for review. 

When using Panopto on a new device you may be asked to enter the server address. The USW server is: southwales.cloud.panopto.eu .

You have three options to choose from if you want to record with Panopto:

The Panopto desktop recorder software application: 

You will also want to refer to the Accessing the Panopto desktop recorder software guidance in the next section.


The Panopto web-based recorder Panopto Capture:

The Panopto App:  

IMPORTANT: You can only record to your personal folder (MyFolder) via the app. Recordings in your MyFolder will need to be moved to a module folder before students can view them. 

In a teaching room with a PC/Mac installed:

The Panopto desktop recorder software is installed on all USW machines in teaching rooms by default. A microphone and/or webcam should be available in every teaching room. If hardware is not available please log a call on the IT Helpdesk. If the software is not installed use the guidance below to open Panopto via UniApps, or use Panopto Capture. 

On a USW Device e.g., USW laptop:

You can download and install Panopto onto a USW device through the USW UniApps service. To use UniApps please login here.

On a non-USW Device e.g., personal laptop:

  1. You can download and install Panopto onto a non-USW device through the USW AppsAnywhere service. To install the AppsAnywhere service follow the instructions on the IT Services website.
  2. You can install the Panopto recorder directly from the Panopto website.
To install from the website:

In line with USW DEAL guidance and to be accessibility compliant you must upload all recordings, including those made in Blackboard Collaborate or Teams, to the Panopto folder for your module or course. This will ensure your recordings are auto-captioned and available to students for review. 

Panopto supports a broad range of video formats, allowing you to upload audio and video content made with other software.

You must be copyright compliant if uploading a recording that you have not made yourself. 


Students can access recordings on the module by navigating to the Panopto area: Communication and Tools – Panopto. However for a more seamless learning experience you can embed your videos into your Learning Materials area. 

To access and manage your recordings and folders you can go to the USW Panopto website.

Copy, Move, and Edit your recordings:

It is easy to copy and move recordings between folders in Panopto. You may find that you need to do this if you have made a recording in your MyFolder, or want to use the same recording with multiple modules.

If you need to edit your recording you can do this in Panopto’s editor. You can trim the beginning and ends of your recording, and you can also cut sections from within the recording if needed. 

Manage and Merge recordings:

If you need to you can rename a recording.

To organise your recordings you can create folders and subfolders.

Panopto allows you to merge any two sessions together.

Provide access to rolled-over embedded recordings, or recordings in other modules:

If you want your students to be able to watch recordings created on another module, you will need to share the video - or the folder that the videos are in - with the module. 

Analytics

Panopto can also help you to track which parts of your recordings are being watched most frequently.

More guidance on advanced video management options is available on the Panopto website. 


Please note:

From January 2022 it is no longer necessary that you  set up a Panopto Assignment folder on your module for students to be able to submit to your assignment. You are only required to set up a Blackboard Assignment. The following guidance takes you through the new process – student guidance on the IT Services website has been updated to match. 

Student guidance for completing Panopto Assignments is available on the IT Services webpage

The following recorded webinars are available to USW staff via the links below (internal):

UK accessibility regulations now require us to caption all recordings that are stored (live delivery is exempt but if it is recorded then the recording has to be captioned within 14 days). 

In line with USW DEAL guidance and to be accessibility compliant you must upload all recordings, including those made in Blackboard Collaborate or Teams, to the Panopto folder for your module or course. This will ensure your recordings are auto-captioned and available to students for review. 

All pre-recorded material that is uploaded to Panopto (or any other USW hosting platform) will be captioned automatically.

Please note that as these captions are machine generated they are not always accurate. The captions can be edited to improve accuracy. 

The Panopto accessibility page outlines further accessibility features.

Human Transcription

If you require accurate transcription of a recording (ie to support a disabled learner) then you can request that a recording is captioned by a human transcriber. 

• Request human transcriptions - Please contact your learning technology partner if you require this service. 



If you are recording live lectures or events where students are present you will need to make sure that they are aware of what is happening and how the recording will be used. If you are recording lectures for the use of current (and future) students only then the recording is being made in the legitimate interest of learning and teaching. However, students have the right to refuse to be recorded or to ask to be removed from a recording if they are identifiable.

Before the lecture

If you are using Panopto to capture any lectures you should provide the following notice in your module:

On the recording of lectures: Lectures on this module may be recorded in video or audio format. These recordings may be used for the purposes of learning and teaching for current and future students. If you do not wish to be recorded please inform the lecturer.

During the lecture

Make students aware you’re recording by:

  • Telling them it’s happening each time you will be recording.
  • Use a slide at the start of each lecture with a disclaimer about recordings.
  • Please take a look at the Sample Slide.

Explaining what will be recorded (ie video or audio). The first time you record with a new group of students you may wish to give additional information such as:

  • If a camera is being used to capture video, make clear which areas it is capturing.
  • Explain that microphones may capture any incidental noise and conversations so avoid personal topics when recordings are happening.

If they don’t want to be recorded on video:

  • Inform students where they can sit to be off camera. In most classrooms most student desks aren’t in the area where pre-installed webcams are pointed but you should check the video feed to be sure.

If they don’t want their voices to be recorded (ie when asking questions or during discussions):

  • Recordings can be paused and re-started as needed.
  • Or, offer students the opportunity to ask questions by writing them on paper or using our online audience response tool Vevox.

After the Lecture

If necessary, recordings can be edited to remove specific sections.

Privacy Policies and Notices

USW Website Privacy Policy can be accessed via the IT Services website.

The Recording Educational Activities Privacy Notice and Guidance on the recording of asynchronous and synchronous activity (face-to-face or virtual) in the DEAL Framework can be accessed via the CELT website - or Download this guidance as a document


Server address

To access and manage your recordings and folders you can go to the USW Panopto website: http://southwales.cloud.panopto.eu. 

There is no webcam/microphone in my teaching room (or they aren't working).

Log a call with the IT Helpdesk online–- http://support.southwales.ac.uk/ - or by phone–- (01443) 482882.  


I don't have Creator permissions

If you are attached to modules on Blackboard then this means none of your modules have been connected to Panopto. 

If you are a member of staff who isn't attached to any Blackboard modules (ie library, student services) then will need to request Panopto creator permissions on the IT helpdesk. This will give you access to a private 'My Folder' to record to. 

If you think you need access to another folder then please state this in the helpdesk call. 

My module doesn't appear in the recorder. 

If you are attached to modules on Blackboard then this means none of your modules have been connected to Panopto. 

If you don't have time to do this (ie the lecture needs to start), just select 'My Folder'. You can then move the recording to the correct module folder later.